Board, Leadership & Coordinators Structure

Roles & Responsibilities

Role	Description
Board Member(s)	Core decision-makers responsible for defining the Chapter’s vision, governance framework, and long-term growth strategy. A Chapter Board shall consist of minimum 2 and maximum 5 members at any given time. Board Members work closely with the AGROHA Head Office (HO) Team and Working Committee to ensure alignment with AGROHA’s philosophy, policies, and standards.

Leadership Team

Role	Description
President	Provides overall leadership to the Chapter. Chairs meetings, drives strategic objectives, and ensures smooth execution of all Chapter activities in alignment with AGROHA values and guidelines.
Vice President	Assists the President and oversees coordination and performance across all teams. Presides over meetings in the President’s absence. Plays a key role in membership growth and business growth initiatives for members.
Secretary	Responsible for official communication, meeting documentation, records, and compliance. Manages member presentations and maintains all Chapter-related documentation systematically.

President’s Team

Role	Description
Welcome Desk Coordinator	Manages the Welcome Desk, warmly receives members, visitors, and guests, and ensures a positive first experience. Maintains signature sheets and visitor/member records.
Event Coordinator	Plans and supports execution of Chapter meetings, events, celebrations, workplace visits, and special gatherings under the guidance of the Leadership Team.
Meeting Time Coordinator	Ensures meetings start and conclude on time, maintaining smooth flow and discipline across all sessions.
Visitor Coordinator	Handles visitor invitations, registrations, confirmations, and post-meeting follow-ups to ensure a professional engagement experience.
AGROHA India / International Coordinator	Acts as a liaison between AGROHA Chapters across India and internationally. Promotes inter-chapter networking, collaborations, and joint initiatives.
Meeting Theme Coordinator	Designs innovative themes, formats, and meeting structures to keep Chapter meetings engaging and impactful.
Attendance Coordinator	Tracks attendance and actively motivates members to maintain consistent participation in meetings and events.
Expert Guest Session Coordinator	Identifies, invites, and coordinates subject matter experts and influential personalities for focused 15-minute knowledge sessions during meetings.

Vice President’s Team

Role	Description
Member Engagement Coordinator	Ensures members remain actively involved, connected, and engaged. Facilitates Personal or Group meetings at members’ workplaces to enhance mutual understanding of businesses.
Business Growth & Collaborations Coordinator	Drives initiatives for business generation within the Chapter. Tracks business references, promotes collaboration, and fosters a culture of appreciation and mutual growth.
Membership Growth Coordinator	Leads recruitment, onboarding, and retention efforts to ensure sustainable expansion of the Chapter.
VibesNet Coordinator	Manages member engagement on the AGROHA VibesNet platform (Web App, Android App, iOS App). Ensures accurate member data, meeting records, event participation, and business tracking between AGROHANs.
Finance Coordinator	Manages Chapter finances including collections, expenses, budgeting, and transparent financial reporting as per AGROHA guidelines.

Secretary’s Team

Role	Description
Introduction & Business Presentation Coordinator	Schedules and mentors members for 7-minute business presentations and ensures structured 1-minute* introductions by members and visitors.
Learning Session Coordinator	Organizes 5-minute knowledge-sharing or learning sessions by a member during Chapter meetings.
Media & Merchandise Coordinator	Manages the Chapter’s digital presence across social media platforms. Coordinates graphic design, media coverage, promotional materials, and AGROHA merchandise.
Testimonials Coordinator	Collects and publishes member success stories and testimonials showcasing business growth, collaborations, and community support.
Community Coordinator	Strengthens AGROHA’s community ecosystem by facilitating job opportunities, collaborations, and matrimonial connections, fostering both professional and personal bonding.
Facilitations Coordinator	Manages recognition and rewards for top achievers, contributors, and performers during meetings. Prizes may be sponsored by fellow AGROHA members.